Fairview Minor Hockey MeetingAugust 23, 2010
Attendees: Tory, Dan , Tracy, Trish, Bill, Darren G, Troy Stuck, Bear M, Dwayne H, Tara S, Diana H, Lil, Shelly H, Jeff B, Dale L, Ken W, Earl B.
Review Minutes from previous meeting. Motion made by Dwayne to accept minutes, seconded by Tracy. Carried.
Reports:
Treasurer: Tracy: Review financials for 2009/2010 season. She stated that the donations for the renovations was not in there from the Lions and Highland Park but that would be an in an out. The next Casino will be January 19/20, 2011.
Diana H asked about the accuracy of the provincial income. Tracy asked to have the financial statement be adopted as written with the exception of having to check on the provincial income. Lil seconded by Earl.
Tracy will be staying on for one last year.
Ice Coordinator: Earl: Thursday, September 9 is an ice allocation meeting in Hines Creek. Earl will attend. Tory has a letter from Hines Creek stating that the cost of ice for out of town groups is going up from $80 to $100. There was some discussion looking getting ice in Rycroft.
Dale L brought up on behalf of the Figure Skating Club that they are looking for more ice for this season. Tory read a letter he received regarding the ice times they were looking for. There was discussion on ice time that might be available but ultimately determined it would be difficult to give up current ice times.
Tory stated that the proposed ice schedule for September will be as follows:
September 13-16 Tina Caron $60.00 she will be adding her own helper.
September 17-19 Goaltender Camp
September 20-24 Dan Wiebe Camp $85.00
September 25-26 4 on 4 Tournament for 98/99 and 00/01.
September 27-October 1 Evaluations
Then regular practices will begin.
There was the discussion on why are we starting so late this year. Earl said the town wanted to start even later but Earl had asked for earlier rather than later.
Dan let the executive know that both NAIT and the University of Alberta were interested in doing a hockey school next year.
Earl said that the league scheduling meeting will be on October 24 in Rycroft.
Jeff said that he felt it was important that all of the managers try to identify all of the tournaments they want to attend before the scheduling meeting. This would allow for better optimization of ice time in Fairview. We had a lot weekends where the rink sat empty.
Goalie camp will be as follows
Friday, Sept 17 7:00pm-8:30pm On ice
Saturday, Sept 18 9:00am-10:30am On ice
11:00am Off ice
2:00pm-3:30pm On ice
Sunday, Sept 19 9:00am-10:30am On ice
Fairview Minor Hockey will cover the cost of the camp for kids in our association.
Earl will be staying on in the ice coordinators position.
Booth Coordinator: Shelly: Looking for help in her position she will stay on.
Booth to open for 4 on 4 tournament. Parents of the kids in that tournament will be responsible for working the booth shift.
Booth Scheduler: Lil/Tara
This is their last year in this position.
Registrar: Trish:
Will stay on with reservations
Stated that players need to go to their home association to het a release for a tryout.
Let everyone know that the association boundary is our MD.
Diana asked if she could set up a box for Kids Sport to collect good used hockey equipment. It was agreed this would be ok.
Registration dates will be September 2 and 7th at the Fairplex from 6pm to 9pm will advertise in the post next week.
We will try to register online. Jeff B to supply a couple of laptops and set up the WiFi connections required.
2010/2011 Early Bird Fees will be:
Initiation $250
Novice $275
Atom/Pee Wee $375
Bantam/Midget $425
Family with 3 or more kids will be $850
The early bird fees will be in effect until September 7 after which the cost at each level goes up $100.
Anyone who wishes to have their fees refunded will have a $100.00 administration fee withheld.
Booth payout is $505.00
Fundraising Co-ord: Jeff B: Will not be continuing but will mentor who ever will be replacing him. Jeff suggested that FMH go away from the raffles as he feels that there is just as much value in doing an Oilers 50/50 or a Hawaii Night.
Jeff also stated that FMH had received a $900 grant but it was substantially less than what was hoped for in order to purchase a new score clock. He will be pursuing this a little further to try to obtain a larger grant.
Dale asked if the Figure Skaters could work the booth to raise funds for their club. The discussion was to table the decisions to the next meeting once we knew how many people had paid out their booth bond.
We will be having a fund raising bond of $100 per player that will be collected at registration.
Equipment Manager: Bill: Stated that with the renovations the locker-room where are the jersey’s are there is a lot of dust covering the jersey’s so he’ll have to clean them off. Also the new locker-room is big and he is getting quotes for cages to put in the room for each level.
Bill said that the battle of trying to get jerseys and pant shells back is still going on. Tory stated that we need to have meeting at the start of the year with the Managers to ensure we get these back in a timely fashion at the end of the year.
Bill will be taking on the position as All Peace Rep for Fairview with the new system that is being tried for the All Peace League. Trish made the motion that Bill will not have a vote on the executive but will be exempt from booth shifts. Seconded by Ken W. Carried
Darren G said he would take on the role as Equipment Manager. The motion of Darren taking this role was made by Shelly and seconded by Jeff. Carried
Ref Coordination: Dale: Staying on. Stated he will be having a ref clinic in October but has not set a date.
Dwayne had state that he had been contacted by a fellow from the Oil Kings with regard to helping our coaches in exchange for promoting the Oil Kings. Dwayne was going to get more information and let the executive know.
Secretary: Lance (not present) Tory stated that Lance would stay on depending on where his son ended up playing.
Past President: No report
Vice President: Vacant
President: Tory: Stated that he will not be staying on but is willing to help someone. Ken W stated that we should form a committee to find a new President and VP.
Diana H stated that it was important to try to find a replacement for Tory and a
VP as soon as possible especially before going into the evaluations.
Tory also stated that there was a Midget fine that was outstanding from last season because Fairview did not want to travel to Dawson Creek prior to provincials in increase the risk of injury to their players. They were told the fine would be $500 but it came back as $1000. Tory had tried repeatedly to get a hold of the commissioner but they would not return his phone calls.
Tory stated that the Post would not be sponsoring the Pee Wee’s this year. A suggestion was made to put an ad in the newspaper for interested Sponsors and hopefully we would get a list of potential sponsors. We need to get a letter of intent back by a specified date.
New Business:
Dwayne was interested in adding the coach to the evaluation process to give a little more to the selection of the teams. This would be selecting the coach prior to the evaluations and adding them to the evaluation staff.
Dan stated that the idea of the current process was to try to keep it as fair as possible without the implied problems that could arise from having the coach in the evaluation process.
It was decided to leave as it for now.
Dwayne also brought up that the camp was to long and that the kids were too tired by the end of it.
Earl suggested that we shorten the week to 4 days from 5. There was some discussion to the number of players on the ice and if a larger group could be evaluated in 4 days. There was a vote on having the camp run Monday to Thursday if a group is to large then we will use the 5th day.
Once the evaluations are complete all of the names from all of the levels will be posted on the website to indicate which teams the players will be place on. This could be done at anytime from the end of came to no later than noon on Saturday, October 2.
Evaluators are to be line up by the previous year’s coaches as follows.
Midget coach to get evaluators for the Bantams
Bantam coach to get evaluators for the Pee Wees
Pee Wee coach to get evaluators for the Atoms
Atom coach to get evaluators for the Midgets
A minimum of 3 evaluators have to be evaluating for the week.
Evaluation Schedule
Atom 5pm-5:50pm
Pee Wee 6pm-6:50pm
Bantam 7pm-7:50pm
Midget 8pm-8:50pm
Tory will ask the Kings to run the on ice instruction for a donation. A minimum of 2 players is required. We will donate $500.00 to the Kings for this service.
Next meeting will be September 9
Booth cleaning people will be selected at that meeting.
Meeting adjourned at 10:45pm.
Fairview Minor Hockey
Annual General Meeting
April 19, 2010
Attendance: Dan Wiebe, Tracy Watchorn, Lance Wiebe, Jeff Biegel, Lil Riegling, Mike Kramer, Shelley Herman, Tara Schlichter, Bill Knudslien, Tory Stranaghan, Troy Stuckleswaiger, Trisha Holubowich, Earl Basnett, Taya Lee, Ken Woronuk.
Meeting called to order: 7:06 p.m.
Minutes from the FMH Monthly Meeting March 1, 2010 were reviewed, Dan made a motion to the minutes adopted as written, seconded by Jeff, carried.
Old Business: No items to be discussed
Reports from the Executive:
Treasurer: Review of the financial statement, discussion on Casino donations and the payouts for arena renovations. Discussed keeping in line with the FMH goal of having registration cover the Ice rental cost, we are doing fine with this. Tracy made a motion to have the statement adopted as read, Ken seconded, carried.
Ice Coordinator: Earl discussed ice time slots not being used effectively some weekends due to the amount of tournaments teams went to. League and Provincial scheduling discussed and some ideas of how to improve them for next year. Earl may step down next season, it was suggested to think on it for the summer.
Booth Coordinator: Shelly said the booth had another good season and talked about the necessity for FMH parents to run it. Shelly will need help next season and would like a new stove for cooking hamburger to have taco in a bag or chili. We will also have to look at purchasing a new grill. Tracy will have someone check this one over. No mice issues this season.
Booth Scheduler: The season went well. Lil Riegling and Tara Schlichter will be staying on for another season.
Registrar: Trisha will have some changes to deal with next season and will stay on.
Equipment Manager: Bill discussed the new storage rooms in the renovated area and will get quotes on cages for each teams gear. Pricing will be communicated over the summer to insure the area is ready to use next season. First Aid kits will be ready for next season. Discussion on waiting for uniforms and pant shells to be handed in, suggestion of re-implementing a uniform bond.
Referee Coordinator: Dale not present.
Fundraising Coordinator: Jeff talked about raffle tickets sold (4186) and the possibility of getting 50/50 for an oilers game as well as an annual Dine and Dance instead of a raffle. Dan tabled a motion to have Jeff come up with a proposal to changes and present at the fall meeting. Raffle winners – Gary Beamish(Kubota), Ron Dei(Travel Voucher), Sue Biegel(TV).
Secretary: Lance, no report.
Past President: Dan mentioned that Dennis Paul has concerns with the female levels and will table them in the fall. Also Thanked everyone for their contribution to the windup.
Vice President: Tory attended Alberta Hockey and All Peace meetings. There is a big push on the;
-Respect In Sport Parent Program and the zone maps so all players play within the right association(Trisha will get a map from Janet @ Hockey Alberta).
-We are no longer to use releases to players that try out for AAA will be using transfer forms.
-There will be an on line course for refs to do before taking the practical session.
-Mike Kreachy and Tamara Robins are moving out of the area.
-Hockey Alberta Annual General Meeting June 11-13.
- Hockey Alberta is looking for clinic instructors.
-Received a questionnaire on the Provincial #’s Pilot Program, Tory to complete.
League:
-The Midget Prospect game will see changes.
- Clairmont and East Smokey accepted to the league. Horse Lake will remain on probation.
-The fall kick off meeting is Sept, 12/10, 10am, AGM Oct 17/10, Scheduling Oct 24/10, 9am.
-There will be no tier jumping after the schedule is complete but playoffs will change. -----Carry over suspensions will need a deferral form for out of town tryouts.
-Fairview will supply the Vice President for the All Peace League next season, Bill will step into that position after being involved this season. We will have fulfilled our 2 year involvement after next season and will have a 5-6 year break.
-FMH will have fines forwarded to them from last season and we will make appeals to these. They are for missed games for Peewee and Midget.
Tory will be stepping down from Vice but is interested as acting as Pesident, Jeff Biegel is interested in moving to Vice President for next season.
President: Resigned in early part of season
New Business:
- Discussion on the new Fairview Programs and Services Guide and the possibility of Taking out an ad FMHA is not interested at this point.
- Sponsors: Bill will take a look at uniforms to see what needs to be replaced. Discussed existing sponsors. The Post has given up their sponsor of the Peewee’s and Jeff Biegel is interested. Possibility of placing an ad in the paper to draw sponsors(Dan&Bill)
- Tryouts: Major discussion on the problems of accepting out of town player before they have releases or register in FMHA, as well as players leaving after they are cut from the tier 1 team. We will have more discussion in the fall.
- Human rights Policy: Dan made a motion to adopt and add the Hockey Alberta Human rights Policy to our constitution with the guidance of Hockey Alberta, Seconded by Jeff, carried.
- Executive Voting: Jeff made a motion that if any member of the executive has a spouse involved in a vote situation, the member is removed from the vote. Seconded by Bill, carried.
- Executive Decisions: General discussion on ensuring all decisions are made by the executive as a whole to ensure the executive sticks together.
Next meeting date: August 23/10 @ Fairview Learning Centre; 7:00p.m.
Adjournment: Tory made a motion to adjourn the meeting, Lil seconded, carried 10:02p.m.